How To Conduct a Job Analysis
1. Review the company’s documents.
2. Research other job description resources.
3. Interview the staff currently involved with the position.
4. Have employees write job duties.
5. Review materials and reduce to minimum requirements.
6. Have employees evaluate the list.
7. Revise and submit for final approval.
Step One: Review the Company’s Documents
The first step of a job analysis is to review all of the company’s documentation on the job you want to write a new job description for. This includes the prior job description (if available), newspaper advertisements related to the job in question, recruiting brochures, and evaluation forms. ...view middle of the document...
(i.e. If two jobs are to be combined in a few months then there may be several new responsibilities added to the job description that the current employee isn’t aware of yet. If this is the case, you should also interview the person who occupies the position that will be combined with the original job that you are analyzing.)
Step Four: Have Employees Write Job Duties
When you ask the employees to write out the minimum qualifications and duties required to be successful in the position, try to stress the importance of only including “minimum” qualifications and only “essential” duties. For example, the current employee in the Accountant I position has an MBA and a CPA’s license. However, the duties required to successfully perform the job really only need the skills developed through a Masters level program in Accounting, Business, Finance, or some other related field. For the purpose of the job description the qualifications listed should only include Master’s Degree in Business, Finance, Accounting or a related field. You may also want to include other acceptable combinations of schooling and work experience. For example a masters degree is equal to 5 years work experience and a Bachelor’s degree, or 10 year of work experience in a similar field and no higher education.
Step Five: Review Materials and Reduce to Minimum Requirements
At this point in the job analysis you should have quite a bit of information about the job you are analyzing. In this step you will want to compile all of the vital information and get rid of any unnecessary information. Also similar or related tasks should be compiled into a single duty title where possible and practical. For example the employee may say stated that their duties include: going to the post office, processing incoming and outgoing...