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It Project Management Essay

2184 words - 9 pages

IT Project Management

Definition of a project:

• Temporary endeavor with a beginning and an end

• Creates a unique product, service or result

• Is progressively elaborated-distinguishing characteristics of each unique project will be progressively detailed as the project is better understood.

Remember that a project manager must come up with a project management plan that can be agreed to, that people believes is realistic, and most importantly, that they can stake their reputations on. It is time someone said this out loud: Excluding approved changes for additional work, if the project manager does not get the project completed for the time and cost they ...view middle of the document...

This coordination provides decreased risk, economics of scale and improved management that could not be achieved if the project were not managed as parts of a program.

Project Management Office (PMO or Program Office)

PMO is a department that centralizes the management of projects. A PMO usually takes one of three roles:

• Providing the policies, methodologies and templates for managing project within the organization

• Providing support and guidance to the others in the organization on how to manage projects, training others in project management or project management software, and assisting with specific project management tools

• Providing project managers for different projects, and being responsible for the results of those projects (All projects, or projects of a certain size, type or influence, are managed by the office)

PMO is an organizational structure, not a person. The PMO may:

• Manage the interdependencies between projects

• Help provide resources

• Help gather lessons learned and mane then available to other projects

• Provide templates (i.e., for work breakdown structures)

• Provide guidance

• Provide enterprise project management software

• Be more heavily involve during project initiating than later in the project

• Be part of the change control board

There is a strong trend to start PMOs. But realize the risk. If they do poorly, they generate a negative feeling toward professional project management that can set your company back years. To make them work, you should remember these key concepts:

• The role of the PMO must be clearly defined

• Pick one of the three roles, as previously defined, and stick to it without trying to do everything

• All those who are in the PMO must be PMP certified

• The commitment of executive management is required

• The PMO will not improve your project performance without the use of proper project management processes and techniques, so professional project management must be encouraged


Project objectives are critical on a project as illustrated by the following summary:

• Project objectives are contained in a preliminary project scope statement and project scope statement

• Projects are considered complete when the objectives have been met

• A reason for terminating a project before completion is that the project objectives cannot be met

• A more complete understanding of the objectives is achieved over the length of the project

• It is the project manager’s role to accomplish the project objectives

• Objectives should be clear and achievable

• The reason for quality activities is to make sure the project meets its objectives

• The reason for the risk process group is to enhance opportunities and reduce threats to the project objectives

• Things that could negatively impact the project...

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