The date, time and location of meeting, statement of the meeting’s purpose, welcome, acceptance of the previous meeting’s minutes, major agenda items, general business, date of next meeting,should be included in a meeting agenda.
Face to face, structured agenda with time for general discussion, chaired by manager or nominated attendee, and 30minutes to one hour in length. Because the staff meeting must be face to face, the manager or boss always be present, meeting not too long.
Email invitation, external participants would be used for a marketing committee meeting that involved people from outside company. Because the involved people from outside, and for a marketing committee meeting.
I will create copies of presentations and committee report, and send as soft copies to the participants. Because at present, everybody use the email, only a few people use the handwriting mail, ...view middle of the document...
A meeting that does not result in a decision being made is a waste of everyone’s time. Allow time for everyone to express their opinion. Because we should make sure everyone gets an opportunity to contribute to the discussion. Ask every member’s opinion, and have the opportunity to say.
Meeting set-up, open the meeting, control the meeting,Summarise discussion, achieve meeting goals.
Welcome participants and thank them for attending, introduce yourself in everyone does not know you, introduce any participants, advise participants of any apologies, state the purpose of the meeting, read through the agenda, ask participants for any urgent items that need to be added to the agenda.
9. In the simplest and most basic way, a meeting defines the team, the group, or the unit. A meeting helps every individual understand both the collective aim of the group and the way in which his own and everyone else’s work can contribute to the group’s success.
Check transcribed meeting minutes to ensure they reflect a true and accurate record of the meeting, and are formatted in accordance with organizational procedures and meeting convetions.Distribute and store follow up documentation within designated timelines, and according to organizational requirements, And report outcomes of meetings as required ,within designated timelines.
There are plenty of gadgets to help you take better notes, for example you can type directly onto a laptop, use a voice recorder or even get hold of a white-board that print what's written on it, because whatever hard copy or soft copy, it can be can simply record, not complicated.
Minutes should be circulated to all attendees and other relevant parties as soon as possible after the meeting, A guideline of two to three days is recommended for most circumstances,however,your organization may have specific guidelines. If the meeting in question was quite large,e.g.an annual general meeting, the minutes may take longer to circulate. They can be circulated in hard copy or via email depending on your business communication practices.
Can use the email, because this pretty easy, and everyone can use it.