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Unit 3 Level 2 Business Admin

2227 words - 9 pages

Unit 3 : Principles of Managing Information and Producing Documents

1.1One type of I.T would be Dropbox, which I tend to use a lot. Dropbox is an online storage software which can be used, by multiple computers in the same area. Another type of I.T would be a compter, this would be the main I.T that is used for work tasks, without a computer you wouldn’t be able to use any of the software on it. Social media is a I.T sauce that a lot of people would use in their daily tasks, since social media would need to be kept up to date, especially websites like Twitter. Google Chrome is an I.t that I use often, it is a web browser in which I generally use for research purposes, such as checking ...view middle of the document...

The final benefit for I.T would be for presentations you can cut down on a lot of paper waste through presentation software such as MS Powerpoint, because you can use a projector there is no need to make charts by hand.
2.1 One reason for agreeing objectives and deadlines for researching information is to make sure information you are looking for is correct. You don’t want to spend a week researching information that wasn’t needed such as maybe you need to research in to a companies pricing but only for certain courses. If you search for all of their courses you could be wasting a lot of time. The second reason for agreeing objectives and deadlines for researching information is that the information will be needed by someone at some point so it’s best to make sure you have a deadline. This will also mean that you can prioritis when the work needs to be done, as you get closer to the deadline you will know how much work you need to do.
2.2 The most obvious way of researching is looking on the internet by Googling, this is by far the easiest way to research information. A possible source of data would be that you are looking for a flight to book so you google it and you find www.ryanair.com where you can buy a flight to wherever you need to get to. Good practise would be to make sure you change the keywords in the search box, because it could come up with better or more accurate searches. You could organize information in ascending order, this would make it easier to tell where certain information is when it is needed. A possible source of data would be client details in ascending order on an Excel spreadsheet. Good practice would be to make sure that everything is in order, so go over everything making sure while you are going througgh that the information is correct as well. The best way to report the data found during the research would be to via a presentation, this means you can gather whoever needs the information and show them all at the same time. The source of data could be you main finding summarised in bullet points in the presentation, for good practise it’s best to keep everything short and simple so that nobody falls asleep.
2.3 We have a procedure for our React clients, there is a lot of paper based signing. We firstly have a vocational training plan, once it’s been filled out we need to take a copy and then we file it away for later use. The originsl gets sent to React. Once the client gets approved they have their training and once finished we fill out a vocational claim form, so we can claim the payment for their training. This is then copid once again and the original is sent off with the invoice. We need the the vocational training plan for this, so we take the plan out of the archive/filing cabinet, and use the information on there that is necessary (e.e what training they did, how much it cost). Once used the information gets archived once again until it is needed once more. After 1 year the information gets put into...

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